TI-Bangladesh

Coordinator - Finance & Administration

Posted on January 4, 2021

Job Context

Transparency International Bangladesh (TIB) is inviting applications from Bangladeshi Nationals for the position of Coordinator-Finance & Administration, to be recruited initially for the period up to December 2021, and subsequently for additional five years’ subject to due completion of the necessary approval processes. Upon joining, the incumbent will be regarded as a member of the team for TIB’s core project, BIBEC (Building Integrity Blocks for Effective Change), and from January 2022 for PACTA (Participatory Action against Corruption: Towards Transparency and Accountability), the new core project. This position is reportable to the Director (Finance and Administration).

Responsibilities

• Take the overall responsibility to implement financial and administrative functions of project implementation in the Dhaka Office and field offices in accord with relevant organizational policies and rules, and ensure regular review and updating of the same as and when needed including proper documentation;
• Ensure compliance with organizational financial management policy and relevant Government laws and regulations and maintain transparency and accountability in financial operations;
• Act as administrator of Accounting Software, Provident Fund (PF), Gratuity and Asset software;
• Ensure compliance with procurement policy for procurement of goods and services and coordinate vendor enlistment and management;
• Oversee functions of processing and checking bills and vouchers, maintaining cashbooks, ledgers, records of receipt of fund, bank transactions, grants record and the bank-book in hard and electronic versions;
• Ensure preparation of the annual budget and monitoring it periodically, review expenditures and suggest corrective measures, undertake budget revision from time to time as per requirement;
• Ensure preparation of periodical financial statements and reports for the Board of Trustees, NGO Affairs Bureau/Government, NBR, development partners, and other relevant stakeholders;
• Ensure preparation of necessary documents for NGOAB for renewal of registration, project approval, fund clearance, budget revision, audit and annual report;
• Ensure submission of financial reports to Transparency International-Secretariat within the stipulated time;
• Ensure publication of financial reports on TIB website, on IATI website and in TIB Annual Reports;
• Ensure compliance with Income Tax and VAT regulations, especially in terms of salary & benefits as well as procurement, supplies, services and all other transactions having implications of taxes, duties, VAT and other regulatory obligations;
• Coordinate effective operation of staff provident fund and gratuity fund as per relevant rules;
• Coordinate and strengthen the financial management system and capacity of the 45 field offices, ensure fund flow for field operations, review budgets & expenditure, facilitate training and orientations on financial matters, among other things, for the field staff/volunteers;
• Participate at various stages of the project cycle and coordinate with other divisions - Civic Engagement, Outreach & Communication, and Research & Policy for achieving the project objectives;
• Represent the organization in stakeholder meetings/platforms as and when relevant and necessary;
• Coordinate regular/periodic internal and external audits of both the organization and projects it implements;
• Manage office infrastructure, regular administration and management, vehicle and other logistical support to programmatic divisions/units, manage staff health and life insurance schemes, assets and safeguard thereof; and
• Perform any other tasks assigned by the organization.

Special Instruction

Academic Qualification

• Master’s degree in, Accounting, Finance, Business, Business Administration and other related subjects; Professional degree such as FCA/FCMA will be given preference;
• Candidate with 3rd Division or CGPA less than 2.5 on a scale of 4 or 3 on a scale of 5 at any level of public examination need not apply.

Other Qualification

• Proven experience of efficiently discharging overall responsibility of implementing financial and administrative functions of donor-funded projects having simultaneous operations in central and multiple field locations;
• Credible record of being effectively in charge of compliance with organizational financial management and administrative policies as well as relevant Government laws and regulations;
• Experience should be relevant to finance, accounting and administration operations, particularly with a proven record of independently managing finance, accounts and administration of an organization with more than 20 field/branch offices;
• Excellent communication and interpersonal skills, in both Bangla and English; teamwork & leadership qualities;
• Proven knowledge and hands-on experience of compliance of relevant Government Rules and Regulations as well as International Financial Reporting Standards. Knowledge and experience of work on multiple donor-funded large non-governmental sector projects are necessary.

Training Courses

Professional Certification

Area of Experience

Administration, Finance and Accounts, Procurement

Skills

Communication, Financial management, Administrative management, Computer literacy, Developing Budgets, International Financial Reporting, Financial management and internal control, ERP software operation, Audit Co-ordination, Have knowledge about financial transaction and Generally Accepted Accounting Principal (GAAP) & Bangladesh Accounting Standard (BAS) and procurement Process;, Donor funded project, International Aid Transparency Initiative (IATI), TDS, VDS

Additional Requirement

• At least 8 years of work experience in Finance and Administration, of which at least 5 years in managerial capacity in the relevant field in a renowned national/international organization;
• Sound computer skills, especially competencies in IT-based accounting methods including ERP software operation; good word processing skills in both Bangla and English, good command on the use of spreadsheet (Excel) and MS Power Point; and
• Experience of working in organizations in the field of governance/anti-corruption shall be considered as an added advantage.

Gross Salary

145000

Additional salary Info

Level – L 2, Gross Salary 1,45,000.00 per month plus other benefits as per relevant rules of TIB. Income tax is payable by TIB staff, deductible at source.

Other Benefits

Annual performance-based increment, Cost of living adjustment, Contributory provident fund, Gratuity, Festival allowance and Insurance etc.
 
Job summary
  • Deadline
  • Total Vacancy
  • Job Type
  • Job Level
  • Work Place
  • Experience
  • Job Circular
  • 18 Jan 2021
  • 1
  • Full time
  • Top
  • Dhaka
  • 8 years
  • NA

TIB follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women, ethnic, religious and other minorities and people with disability. Only shortlisted candidates will be invited for interview. Any attempt at persuasion is treated as disqualification. If an applicant has an immediate family member in any capacity at TIB, s/he must proactively and clearly disclose it. Such candidates can be employed in TIB only by a special approval of the Board of Trustees, even if duly qualified in the competitive selection process.

TIB strictly observes a policy of zero tolerance to corruption and sexual abuse/harassment and all employees are committed to observe TIB’s Code of Ethics.