Deputy Coordinator - Administration
Posted on January 4, 2021
Job Context
Transparency International Bangladesh (TIB) is inviting applications from Bangladeshi Nationals for the position of Deputy Coordinator - Administration, to be recruited initially for the period upto December 2021, and subsequently for additional five years subject to due completion of the necessary approval processes. Upon joining, the incumbent will be regarded as a member of the team for TIB’s core project, BIBEC (Building Integrity Blocks for Effective Change), and from January 2022 for PACTA (Participatory Action against Corruption: Towards Transparency and Accountability), the new core project. This position is reportable to the Coordinator - Finance & Administration.
Responsibilities
• Lead, supervise and monitor administrative functions related to the implementation of the project; ensure effective teamwork, regular mentoring, counselling of administrative staff;• Contribute to the development of administrative policies and procedures for Dhaka Office and field offices and ensure compliance with the same;
• Assign tasks and duties to office support staff, and supervise and monitor their delivery to ensure maximum efficiency;
• Ensure logistical support for all divisions and create efficient and effective use and internal controls on the use of office equipment;
• Accomplish lease agreements and service contracts with lessors, vendors, service providers and other relevant external organizations and individuals involved in project implementation;
• Ensure effective and efficient transport support and coordinate the hiring and use of vehicles;
• Review and approve office supply requisitions and monitor and oversee office supplies inventory;
• Ensure logistical support including venue, equipment, supplies and refreshments for different internal and external activities like meetings, training, seminars, and workshops, etc;
• Prepare, analyze, negotiate and review contracts, if applicable, related to purchasing materials, food, supplies, products, or services as per relevant policies and rules;
• Provide necessary support to staff for international travel and visa as well as local travel;
• Arrange suitable accommodation for local and foreign guests as per requirement;
• Ensure that conference/meeting rooms are equipped for use and allocate/reallocate according to requirements;
• Ensure that proper postal/courier systems are arranged for timely delivery of materials to the field offices and other relevant destinations;
• Oversee management of internet facilities and telecommunications including stable services of phones and faxes;
• Maintain and safeguard organizational records;
• Ensure that security systems in office premises are in place; monitor them and ensure their regular maintenance and upgrading, as applicable; and
• Perform any other tasks assigned by the organization.
Special Instruction
Academic Qualification
• Master’s degree, preferably in Business, Business Administration, Public Administration, and other related subjects; Candidates with relevant professional degree/s will be given preference;• Candidate with 3rd Division or CGPA less than 2.5 on a scale of 4 or 3 on a scale of 5 at any level of public examination need not apply.
Other Qualification
• At least 6 years of work experience in Administration, of which at least 3 years in a supervisory capacity in the relevant field in a renowned national/international organization;• Proven experience of leading, supervising and monitoring administrative functions of donor-funded project implementation;
• Efficient management skills including inspirational teamwork, task assignment and task- delivery tracking;
• Experience in infrastructure, logistics, supplies and services management;
• Applicants must have excellent interpersonal and excellent communication skills both oral and written, in Bangla and English.
Training Courses
Professional Certification
Area of Experience
Administration, Logistics, Transport management, Security systemSkills
Communication, Teamwork and managerial, Computer literacy, Administration, Team Management, Negotiation, ERP software operation, Postal system management, Logistics management, Regulatory Compliance
Additional Requirement
• Applicants must have sound computer skills, especially competency in ERP software operation, good word processing skills in both Bangla and English, good command on the use of spreadsheet (Excel) and MS Power Point; and• Experience of working in organizations in the field of governance/anti-corruption shall be considered as an added advantage.
Gross Salary
113000Additional salary Info
Level – L 3, Gross Salary 1,13,00.00 per month plus other benefits as per relevant rules of TIB. Income tax is payable by TIB staff, deductible at source.Other Benefits
Annual performance-based increment, Cost of living adjustment, Contributory provident fund, Gratuity, Festival allowance and Insurance etc.Job summary
- Deadline
- Total Vacancy
- Job Type
- Job Level
- Work Place
- Experience
- Job Circular
- 18 Jan 2021
- 1
- Full time
- Mid
- Dhaka
- 6 years
- NA
TIB follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women, ethnic, religious and other minorities and people with disability. Only shortlisted candidates will be invited for interview. Any attempt at persuasion is treated as disqualification. If an applicant has an immediate family member in any capacity at TIB, s/he must proactively and clearly disclose it. Such candidates can be employed in TIB only by a special approval of the Board of Trustees, even if duly qualified in the competitive selection process.
TIB strictly observes a policy of zero tolerance to corruption and sexual abuse/harassment and all employees are committed to observe TIB’s Code of Ethics.