Deputy Coordinator – Finance & Accounts (Payroll & Reporting)
Posted on January 4, 2021
Job Context
Transparency International Bangladesh (TIB) is inviting applications from Bangladeshi nationals for the position of Deputy Coordinator - Finance & Accounts (Payroll & Reporting), to be recruited initially for the period up to December 2021, and subsequently for additional five years subject to due completion of the necessary approval processes. Upon joining, the incumbent will be regarded as a member of the team for TIB’s core project, BIBEC (Building Integrity Blocks for Effective Change), and from January 2022 for PACTA (Participatory Action against Corruption: Towards Transparency and Accountability), the new core project. This position is reportable to the Coordinator - Finance & Administration.
Responsibilities
• Act as the focal person in maintaining Payroll module of ERP System and generate statements from the system and ensure management approval in a timely manner;• Act as the key person in the preparation of salary statement for all staff and others connected to this facility, generate monthly payslip for staff; create necessary provisions of contributory Provident fund (PF), Gratuity Fund (GF) and End of Service Benefits. Ensure deductions- such as personal use of vehicle/motorcycle, PF loan and other deductions, as applicable;
• Oversee compliance of NGOAB Regulations, effective operation and management of Provident Fund, Gratuity Fund, Staff Welfare Fund, Accounting of Capital & Non-Capital Assets of project etc.;
• Lead, supervise and monitor other than core Project Accounts and liaison to the related government offices, and Assets & staff benefits funds management related activities; ensure effective teamwork, regular mentoring, counselling of two Assistant Coordinator – Finance & Accounts;
• Ensure calculation and deduction of advance income tax for all staff;
• Process and calculate final payment of outgoing staff;
• Issue salary certificates and coordinate the preparation and submission of annual tax returns for staff. Prepare and submit tax-related statements to concerned tax authorities (i) monthly tax deduction statement, (ii) yearly tax deduction statement etc. (as per IT Ordinance);
• Act as the key person in the preparation of consolidated organizational annual financial statements, and periodical financial statements of the project for the NGO Affairs Bureau/Government, NBR, development partners, and other relevant stakeholders and provide related information and clarifications;
• Prepare financial reports and fund requests for donors – on a quarterly/half-yearly/yearly basis and other reports as per donors requirements;
• Ensure compliance of relevant policies and procedures of TIB, Government Regulations, Financial Reporting Standards etc.;
• Facilitate internal and external audit and provide relevant documents as per the requirements of auditors. Take appropriate measures to implement recommendations of auditors as well as TIB Management;
• Maintain communication with bank officials regarding Investment of Provident Fund, Gratuity Fund and Staff Welfare Fund etc.;
• Assist to update salary matrix in each year after the declaration of Cost of Living Adjustment (COLA);
• Ensure preparation of monthly bills for internet and cell phone usage and submit bills for payment;
• Assist in maintaining grants agreements and related documents and keep all relevant records in a systematic way. Ensure safe custody of financial records; and
• Perform any other tasks assigned by the organization.
Special Instruction
Academic Qualification
• Master’s degree in, Accounting, Finance, Business, Business Administration and other related subjects; Professional degree such as ACA/ACMA will be given preference;• Candidate with 3rd Division or CGPA less than 2.5 on a scale of 4 or 3 on a scale of 5 at any level of public examination need not apply.
Other Qualification
• Proven experience of leading, supervising and monitoring Finance and Accounts functions of donor-funded project implementation;• Efficient management skills including inspirational teamwork, task assignment and task- delivery tracking;
• Applicants must have excellent interpersonal and excellent communication skills both oral and written, in Bangla and English;
• Proven knowledge and hands-on experience of compliance of relevant Government Rules and Regulations as well as International Financial Reporting Standards.
Training Courses
Professional Certification
Area of Experience
Finance and Accounts, Payroll management, Have knowledge about financial transaction and Generally Accepted Accounting Principal (GAAP) & Bangladesh Accounting Standard (BAS) and procurement Process;Skills
Communication, MS Excel, MS PowerPoint, Report writing, Knowledge about Government Regulations relevant to TAX VAT and NGOAB, Computer literacy, International Financial Reporting, Tax, ERP software operation, Payroll management, Donor funded project
Additional Requirement
• At least 6 years of work experience in Finance and Accounts of which at least 3 years in supervisory capacity in the relevant field in a renowned national/international organization;• Sound computer skills, especially competencies in IT-based accounting methods including ERP software operation; good word processing skills in both Bangla and English, good command on the use of spreadsheet (Excel) and MS Power Point; and
• Experience of working in organizations in the field of governance/anti-corruption shall be considered as an added advantage.
Gross Salary
113000Additional salary Info
Level – L 3, Gross Salary 1,13,000.00 per month plus other benefits as per relevant rules of TIB. Income tax is payable by TIB staff, deductible at source.Other Benefits
Annual performance-based increment, Cost of living adjustment, Contributory provident fund, Gratuity, Festival allowance and Insurance etc.Job summary
- Deadline
- Total Vacancy
- Job Type
- Job Level
- Work Place
- Experience
- Job Circular
- 18 Jan 2021
- 1
- Full time
- Mid
- Dhaka
- 6 years
- NA
TIB follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women, ethnic, religious and other minorities and people with disability. Only shortlisted candidates will be invited for interview. Any attempt at persuasion is treated as disqualification. If an applicant has an immediate family member in any capacity at TIB, s/he must proactively and clearly disclose it. Such candidates can be employed in TIB only by a special approval of the Board of Trustees, even if duly qualified in the competitive selection process.
TIB strictly observes a policy of zero tolerance to corruption and sexual abuse/harassment and all employees are committed to observe TIB’s Code of Ethics.