Deputy Coordinator – Finance & Accounts (Treasury Operation)

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Posted on January 4, 2021

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Job Context

Transparency International Bangladesh (TIB) is inviting applications from Bangladeshi nationals for the position of Deputy Coordinator - Finance & Accounts (Treasury Operation), to be recruited initially for the period up to December 2021, and subsequently for additional five years subject to due completion of the necessary approval processes. Upon joining, the incumbent will be regarded as a member of the team for TIB’s core project, BIBEC (Building Integrity Blocks for Effective Change), and from January 2022 for PACTA (Participatory Action against Corruption: Towards Transparency and Accountability), the new core project. This position is reportable to the Coordinator - Finance & Administration.

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Responsibilities

• Act as the key person for organizational banking operation, maintain online banking, ensure adequate security of online banking by regular monitoring and maintaining close contact with bank officials;
• Play a vital role in design and set-up of the organisational database in the ERP system; prepare/revise Financial Reporting Template; prepare additional Chart of Accounts; facilitate the closing of the Accounting Year in the ERP system; maintaining Fiscal Calendar in the ERP system; check the balance of ledger accounts including payables and advances, and adjustments where applicable;
• Contribute to the development of Operations and Management policies and procedures and ensure compliance with the same;
• Lead, supervise and monitor treasury operations related to the implementation of the project; ensure effective teamwork, regular mentoring, counselling of two Assistant Coordinator – Finance & Accounts (Treasury Operation);
• Maintain bank account signatories including addition and cancellation of signatories of bank accounts of the organization;
• Ensure safe custody of cash in safe and cheque book, registers, vouchers and other relevant documents;
• Facilitate the receipt of project grants in the organisation’s Mother Bank A/C by submitting Form-C and other relevant documents to the bank;
• Ensure entering grants and other bank receipts into ERP system and maintain Donation Book and prepare donation related statements;
• Ensure availability of funds in operation accounts by processing internal fund transfer from one bank account to other bank accounts;
• Transfer funds to Field Offices’ bank accounts as per fund transfer requests;
• Process third party payment/s; review process documents, clearance for payment, collection all required documents related to bills and ensure compliance of relevant policies and procedures before payment;
• Ensure preparation of voucher by recording expenditures under appropriate budget heads/accounts in the ERP (accounting) system, taking approval in vouchers from appropriate authority;
• Ensure transfer of salary and other allowances/reimbursements to staff bank accounts as per salary transfer/reimbursement request;
• Ensure TDS and VDS by deducting Tax and VAT in applicable cases and issuing TDS and VDS certificates to vendors/service providers;
• Monthly TDS and VAT and withholding tax returns statement preparation and submission to the concerned tax offices;
• Deal with Tax & VAT matters of the organisation including facilitation of organizational Tax/VAT return submissions and attending hearings at Tax Circles/Zones etc.;
• Act as focal person for preparation of the budget and revised budget for the organisation, on-going projects and new opportunities;
• Analyze monthly annual budget vs expenditure reports for monitoring the rate of budget utilization as well as budgetary control; keep track of the annual/revised budgets and suggest revision/control of expenditure as and when required;
• Preparation of monthly Financial Reports from the ERP system; prepare Financial Statements for the Board of Trustees meetings in each quarter, and for the Annual General Meeting;
• Provide financial statements to programme divisions on a monthly basis/ as well as and when required;
• Act as the key person in publishing Chapter Financial Risk Assessment (C-FRA) Report on Transparency International-Secretariat website; respond queries of Transparency International-Secretariat on C-FRA Report;
• Act as the key person in publishing Financial Data on International Aid Transparency Initiative (IATI) website. Prepare updated data files (in XML format) on a quarterly basis and facilitate publishing the updated data files on TIB website as well as on the IATI website. Maintain liaison with IATI Authority and keep him/her updated on IATI standards;
• Assist internal and external audits and other review teams and prepare necessary schedules and statements as required;
• Respond to audit findings/observations and take necessary measures as suggested by auditors and management; and
• Perform any other tasks assigned by the organization.

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Special Instruction

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Additional salary Info

Level – L 3, Gross Salary 1,13,000.00 per month plus other benefits as per relevant rules of TIB. Income tax is payable by TIB staff, deductible at source.

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TIB follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women, ethnic, religious and other minorities and people with disability. Only shortlisted candidates will be invited for interview. Any attempt at persuasion is treated as disqualification. If an applicant has an immediate family member in any capacity at TIB, s/he must proactively and clearly disclose it. Such candidates can be employed in TIB only by a special approval of the Board of Trustees, even if duly qualified in the competitive selection process.

TIB strictly observes a policy of zero tolerance to corruption and sexual abuse/harassment and all employees are committed to observe TIB’s Code of Ethics.