TI-Bangladesh

Assistant Coordinator - Administration (Logistics)

Posted on January 4, 2021

Job Context

Transparency International Bangladesh (TIB) is inviting applications from Bangladeshi Nationals for the position of Assistant Coordinator - Administration (Logistics), to be recruited initially for the period up to December 2021, and subsequently for additional five years subject to due completion of the necessary approval processes. Upon joining, the incumbent will be regarded as a member of the team for TIB’s core project, BIBEC (Building Integrity Blocks for Effective Change), and from January 2022 for PACTA (Participatory Action against Corruption: Towards Transparency and Accountability), the new core project. This position is reportable to the Deputy Coordinator – Administration.

Responsibilities

• Ensure/assist logistical support including venue, equipment, supplies and refreshments for different internal and external activities like meetings, training, seminars, and workshops, etc;
• Coordinate/assist with divisions/units to provide logistical and transport support;
• Initiate and monitor repair and maintenance of office building, furniture and equipment;
• Communicate with the vendor (s) and collect quotations for repair and maintenance work and select vendor/s;
• Collect invoice and other relevant papers from the vendor (s) after completion of task, review, attach all required documents along with the invoices and process for payment;
• Handle postal/courier systems are arranged for timely delivery of materials to the field offices and other relevant destinations;
• Ensure/handle staff insurance for hospitalization, group insurance, insurance for motorcycle, Cash in Transit, Fidelity Guarantee, and Cash in safe;
• Arrange overseas insurance and issue NOCs to individual staff members for overseas travel;
• Support to staff for overseas travel in terms of flight reservations, process visa applications and air-ticket purchase. Similarly, support domestic for travel as well;
• Monitor and ensure that proper cleanliness/hygiene of the office is maintained properly;
• Oversee and supervise the work of support staff and cleaners; and
• Perform any other tasks assigned by the organization.

Special Instruction

Academic Qualification

• Master’s degree, preferably in Business, Business Administration, Public Administration, and other related subjects; Candidates with relevant professional degree/s will be given preference;
• Candidate with 3rd Division or CGPA less than 2.5 on a scale of 4 or 3 on a scale of 5 at any level of public examination need not apply.

Other Qualification

• Proven experience of handling and monitoring administrative functions of donor-funded project implementation;
• Applicants should have skills on inspirational teamwork, task assignment and task- delivery tracking;
• Applicants must have excellent interpersonal and excellent communication skills both oral and written, in Bangla and English.

Training Courses

Professional Certification

Area of Experience

Administration, Logistics services, Staff insurance, Overseas travel management

Skills

Communication, Computer literacy, Administration, Logistics services, Logistics, Competency in ERP, Staff insurance, Overseas travel management, Logistics management

Additional Requirement

• At least 4 years of work experience in Administration/Logistics services in a renowned national/international organization;
• Applicants must have sound computer skills, especially competency in ERP software operation, good word processing skills in both Bangla and English, good command on the use of spreadsheet (Excel) and MS Power Point; and
• Experience of working in organizations in the field of governance/anti-corruption shall be considered as an added advantage.

Gross Salary

72000

Additional salary Info

Level – L 3.2, Grade – 2, Gross Salary 72,000.00 per month plus other benefits as per relevant rules of TIB. Income tax is payable by TIB staff, deductible at source.

Other Benefits

Annual performance-based increment, Cost of living adjustment, Contributory provident fund, Gratuity, Festival allowance and Insurance etc.
 
Job summary
  • Deadline
  • Total Vacancy
  • Job Type
  • Job Level
  • Work Place
  • Experience
  • Job Circular
  • 18 Jan 2021
  • 1
  • Full time
  • Entry
  • Dhaka
  • 4 years
  • NA

TIB follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women, ethnic, religious and other minorities and people with disability. Only shortlisted candidates will be invited for interview. Any attempt at persuasion is treated as disqualification. If an applicant has an immediate family member in any capacity at TIB, s/he must proactively and clearly disclose it. Such candidates can be employed in TIB only by a special approval of the Board of Trustees, even if duly qualified in the competitive selection process.

TIB strictly observes a policy of zero tolerance to corruption and sexual abuse/harassment and all employees are committed to observe TIB’s Code of Ethics.