TI-Bangladesh

Assistant Coordinator-Administration (Front Office and Logistics)

Posted on January 4, 2021

Job Context

Transparency International Bangladesh (TIB) is inviting applications from Bangladeshi Nationals for the position of Assistant Coordinator - Administration (Front office and Logistics), to be recruited initially for the period up to December 2021, and subsequently for additional five years subject to due completion of the necessary approval processes. Upon joining, the incumbent will be regarded as a member of the team for TIB’s core project, BIBEC (Building Integrity Blocks for Effective Change), and from January 2022 for PACTA (Participatory Action against Corruption: Towards Transparency and Accountability), the new core project. This is reportable to the Deputy Coordinator – Administration.

Responsibilities

• Handle front desk operations and manage incoming and outgoing calls through the PABX system efficiently;
• Attending visitors with a good gesture and approach at the front desk and maintain visitors’ record;
• Maintain different registers for documenting outgoing and incoming correspondence;
• Handle postal/courier systems are arranged for timely delivery of materials to the field offices and other relevant destinations;
• Ensure that the store has sufficient stocks of relevant materials, ensure quality control of materials, and minimize wastage;
• Distribute and release requisitioned stuff and maintain proper documentation of receipt and delivery to staff;
• Periodically/regularly undertakes physical verification and reconciliation of all types of store/stock and inventory;
• Prepare monthly reports according to inventory flow and submit to authority for approval;
• Maintain a contacts database containing name, phone number, mailing address, etc., related to the organization and update regularly;
• Prepare and distribute ID Cards to staff, core actors and other stakeholders and maintain a database for this;
• Prepare official memos/ notes for record in Bangla/English as necessary; and
• Perform any other tasks assigned by the organization.

Special Instruction

Academic Qualification

• Master’s degree, preferably in Business, Business Administration, Public Administration, and other related subjects; Candidates with relevant professional degree/s will be given preference;
• Candidate with 3rd Division or CGPA less than 2.5 on a scale of 4 or 3 on a scale of 5 at any level of public examination need not apply;

Other Qualification

• Proven experience of handling and monitoring front office/administrative functions of donor-funded project implementation;
• Applicants should have skills on inspirational teamwork, task assignment and task- delivery tracking;
• Applicants must have excellent interpersonal and excellent communication skills both oral and written, in Bangla and English;

Training Courses

Professional Certification

Area of Experience

Administration, Logistics, Front office operation

Skills

Communication, Computer literacy, Documentation, Front office operation, PABX system, Stock inventory

Additional Requirement

• At least 4 years of work experience in Administration/logistics including front office services in a renowned national/international organization;
• Applicants must have sound computer skills, especially competency in ERP software operation, good word processing skills in both Bangla and English, good command on the use of spreadsheet (Excel) and MS Power Point; and
• Experience of working in organizations in the field of governance/anti-corruption shall be considered as an added advantage.

Gross Salary

72000

Additional salary Info

Level – L 3.2, Grade – 2, Gross Salary 72,000.00 per month plus other benefits as per relevant rules of TIB. Income tax is payable by TIB staff, deductible at source.

Other Benefits

Annual performance-based increment, Cost of living adjustment, Contributory provident fund, Gratuity, Festival allowance and Insurance etc.
 
Job summary
  • Deadline
  • Total Vacancy
  • Job Type
  • Job Level
  • Work Place
  • Experience
  • Job Circular
  • 18 Jan 2021
  • 2
  • Full time
  • Entry
  • Dhaka
  • 4 years
  • NA

TIB follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women, ethnic, religious and other minorities and people with disability. Only shortlisted candidates will be invited for interview. Any attempt at persuasion is treated as disqualification. If an applicant has an immediate family member in any capacity at TIB, s/he must proactively and clearly disclose it. Such candidates can be employed in TIB only by a special approval of the Board of Trustees, even if duly qualified in the competitive selection process.

TIB strictly observes a policy of zero tolerance to corruption and sexual abuse/harassment and all employees are committed to observe TIB’s Code of Ethics.